CEC Board Service

Each April, the CEC board gathers nominations for candidates willing to serve as officers on the CEC board the following school year and presents those to the community. At the Community Assembly Meeting (CAM) each May, the Community Assembly votes to approve next year's CEC board. A summary of each officer position is below. If you have questions or are interested in serving on the board, please reach out to a current board member or email chugachoptionalcecboard@gmail.com. 

President

• Serves a one-year term

• Provides overall leadership for the CEC board 

• Facilitates CEC Executive and Community Assembly meetings

• Sets meeting agendas in collaboration with other officers

• Serves as the primary spokesperson and representative for CEC board

• Handles official communications (emails, Facebook page, etc.) 

• Oversees implementation of fundraising, events, and initiatives 

• Leads strategic planning and support of organizational goals 

• Ensures compliance with bylaws, policies, and applicable regulations 

• Coordinates and supports event chairs and board members 

• Acts as a liaison between the CEC board and school leadership

Vice President

• Serves a one-year term as Vice President; assumes the role of President the following year

• Assists the President in all duties and responsibilities 

• Presides over meetings in the absence of the President 

• Oversees committees and supports their activities 

• Helps coordinate fundraising, events, and initiatives

• Assists with strategic planning and support of organizational goals 

• Steps into the President role if needed (interim or succession) 

Secretary

• Serves one-year term

• Responsible for annual filing with State of Alaska for status

• Records accurate minutes of all CEC Executive and Community Assembly meetings

• Distributes drafted minutes to the CEC board members by email, allowing for review and corrections, and reviews corrections prior to the next meeting

• Finalizes minutes after approval at a subsequent meeting and ensures final minutes are organized and accessible on CEC website

• Help maintain official records, documents, and correspondence 

• Supports official communications (emails, Facebook page, etc.) 

Treasurer

• Serves one-year term

• Manages the CEC financial account and all transactions 

• Develops and monitors the annual CEC budget in coordination with CEC board

• Prepares and presents regular budget reports for CEC Executive and Community Assembly meetings

• Tracks all income and expenses in Quickbooks

• Ensures timely payment of expenses and reimbursements 

• Maintains accurate financial records and documentation 

• Ensures compliance with reporting requirements 

• Provides regular budget updates to relevant Chugach community members (e.g., Big Simple spending for teachers, event budgets, special budget requests, etc.)

Vice Treasurer

• Serves one-year term as Vice Treasurer; assumes role of Treasurer the following year

• Assists the Treasurer with financial duties 

• Steps in for the Treasurer when needed 

• Helps track income and expenses in Quickbooks

• Assists with budgeting and financial reporting 

• Supports recordkeeping and financial organization 

• May oversee specific financial tasks (e.g., event funds, deposits) 

Member-at-Large (3 positions)

• Serves one-year term

• Represents the Chugach community and acts as a liaison between community and CEC board

• Participates in CEC Executive and Community Assembly meetings, discussions, and decision-making 

• Provides input, feedback, and new ideas 

• Supports fundraising and events, as needed 

• Takes on special assignments or projects as requested 

(Examples of Member-at-Large activities during the 2025-26 year: organizing early-release fundraising events, supporting administrative projects, such as Constant Contact implementation, spearheading advocacy efforts, to include updating the CEC website and organizing relevant initiatives and events.)

Parent Coordinator Representative (PCR)

• Serves one-year term

• Serves as liaison between the Parent Coordinator (PC) group and CEC board

• Participates in CEC Executive and Community Assembly meetings, discussions, and decision-making 

• Coordinates and facilitates all PC meetings

• Supports PCs in organizing parent participation in the classrooms and throughout the school